Email Management

How to Export / Transfer Outlook Data to New Computer?

In this blog, we are going to discuss the most emerging solution which would help you to transfer Outlook data to new computer. If you are also looking for a quick and efficient solution to move your Outlook files to new PC, then here you will get a complete solution. Let’s check out the complete guide to know how to move Outlook from one computer to another.

Quick Solution: You can try this OST to PST Converter which is a 100% promising solution to export all Outlook data to a new computer. Thus, you can efficiently import Outlook data files to new Outlook. This provides an option to transfer Outlook 2016, 2013, 2010, 2007, etc. emails to another Outlook. Just download the trial version on your Windows PC and accomplish the task.

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Microsoft Outlook is a popular email client that provides its users with a seamless and efficient way to manage their emails, contacts, calendars, and other personal information. When utilizing the cloud-based version with an Office 365 account, emails can be accessed from any computer. This is especially true if you have been using a desktop-based Outlook, as all your information will be stored locally on your old computer. However, transferring a desktop-based Outlook to a new computer can be challenging.

Therefore, transferring Outlook data to a new computer requires proper planning and execution, as any mistakes can lead to data loss or corruption. That’s why it is important to understand the steps involved and have a backup plan to ensure a smooth transition.

This article will provide you with a comprehensive guide on transferring Outlook data to a new computer. Whether you are using Outlook 2021, 2019, 2016, 2013, or 2010, the steps outlined in this article will help you to transfer all of your important information, including your emails, contacts, calendars, and other personal data. With the help of this guide, you will be able to ensure a seamless transition to your new computer and get back to managing your emails and personal information with ease.

Queries by Users: Hey, may I know how to transfer Microsoft Outlook data to new computer? Recently, I have purchased a new laptop in which I have got MS Outlook 2021 and Windows 11. Earlier, I was using Outlook 2016 in which I have lots of important business emails. Now, it stops working. How do I export Outlook 2016 data to new computer? Is there any possible solution to move all Outlook files from old Outlook to new PC?

Reasons to Transfer Outlook Data to New Computer

  • Upgrading to a New Computer: One of the primary reasons to transfer Outlook data to a new computer is when upgrading to a newer, more powerful machine. It will ensure that all your important data is transferred to the new computer and available immediately.
  • Data Backup and Recovery: Transferring Outlook data to a new computer also serves as a backup, ensuring that you have a copy of all of your important information in case of any data loss or corruption.
  • Improved Performance: A new computer typically has more processing power, storage capacity, and memory than an older machine, which can result in improved performance when using Outlook.
  • Convenient Access: By transferring your Outlook data to a new computer, you can access your important information from anywhere, anytime, making it more convenient to manage your emails and other personal data.
  • New Operating System Compatibility: Transferring Outlook data to a new computer may also be necessary if you upgrade to a new operating system that is incompatible with your old computer. This will ensure that all your important information is available on the new operating system.

Manual Ways to Transfer Outlook Data to New Computer

In this section, we will discuss the two manual approaches to transfer Outlook to new computer that includes:

Approach 1: Copy Outlook Data File from Old Computer

Approach 2: Import PST Files from Another or New Computer

Method 1: Copy Outlook Data File from Old Computer

It is essential to close the Microsoft Outlook email client application to transfer the Outlook PST file. Then, follow these steps:

  • Firstly, click the “Start” button, and select the “Run” option.
  • Then, type “Control Panel” or navigate the Control Panel window.
  • After that, the “Pick a Category” option will show on your screen, under which you select the “User Account” option.
  • In the next step, highlight the “Mail” icon and double-click to open it.
  • Now, select the “Show Profiles” option.
  • Then, choose the appropriate profile and click on the “Properties” option.
  • Afterward, click on the “Data Files” option.
  • Select the Personal Folders Service under the “Name” option to back up the PST file.

Note: If there is more than one Personal Folders Service in a single profile, each PST file set must be backed up.

  • Next, click on “Settings” and verify the displayed PST file. 
  • After that, close all the Properties Windows. 
  • Afterward, copy the PST file using Windows Explorer or select a drive and storage location from “My Computer.”

Note: If you do not need to transfer the entire Outlook PST file to the new computer, you can choose specific folders to transfer to the new PST file.

Method 2: Import PST Files from Another or New Computer

  • Firstly, open the Microsoft Outlook email client application.
  • Then, go to the File menu, select the “Open & Export” option, and then choose “Import/Export.”
  • After that, In the Import and Export Wizard, select “Import from another program or file” and click “Next.”
  • Now, Choose “Outlook data file (.pst)” and click “Next.”
  • Then, Click the “Browse” button, select the PST file, and choose the desired option under “Options.”
  • In the next step, select the folder you wish to import and ensure that the “Include subfolders” field is marked.
  • Finally, click the “Finish” button to initiate the import process.

The above two are the best solutions to manually transfer Outlook to a new computer. However, the manual ways are not secure, and there are chances that your PST files might get damaged and corrupted. Therefore, many experts are advised to use an advanced solution. In the upcoming section, we will discuss this advanced solution.

Advanced Solution to Transfer Outlook to New Computer

There are alternative methods to directly transfer Outlook data to a new computer, such as using a specialized third-party tool like ZOOK OST to PST Converter. This professional solution converts the entire mailbox data stored in the Outlook database to a new PST file, including emails, contacts, calendars, notes, tasks, journals, and all other Outlook data. It is a simple and convenient solution for users to export all Outlook data items in a few clicks. The most unique part of this tool is its GUI which provides a one-to-one option for novice or beginner users. So, that users can directly convert OST files into PST format. Additionally, this software provides an easy-to-use interface that allows users to accomplish tasks more smoothly.

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Prominent Features of OST to PST Converter Tool

  • It is capable of converting bulk Outlook OST files in One Single Attempt.
  • Users can export entire OST mailbox data items into PST format including emails, attachments, contacts, notes, etc.
  • It also helps users to convert or migrate large-sized Outlook OST files without glitch.
  • It also enables to repair of damaged and corrupted OST files into healthy PST format.
  • Highly capable of maintaining folder hierarchy during conversion process.
  • All email properties and structure will remain intact even after the conversion.
  • Fully supportable to all the latest and earlier editions of Microsoft Outlook and Windows OS.
  • FREE Trial version is also available.


As we know that, there are several methods available to transfer Outlook to new computer. To simplify the process and address the challenges associated with transferring Outlook files, this blog has introduced the 2 best manual methods. However, choosing the most prominent manual techniques can be confusing for users to make an informed decision. Therefore, to ensure a successful transfer, it is recommended to use an advanced software solution i.e. OST to PST Converter tool that are more secure and reliable to perform this task.

Frequently Asked Questions

Question 1. Can I Transfer my Outlook Emails to a New Computer?

Answer. Yes, you can do it!! For that, you need to first convert your Outlook data file (*.ost) file into PST format by using OST to PST Converter tool. Thereafter, import PST file to Outlook of any version. Now, all your Outlook data can be accessed in your new PC.

Question 2. How to Transfer Outlook Mail from Win 10 PC to New Win 11 PC?

Answer. In order to move Outlook data to new computer, you need to first change OST file into PST format. Thereafter, you can import PST file to your new Outlook in Windows 11 PC.

Question 3. Where Did I Get my Outlook *.ost Files in my Computer?

Answer. The offline Outlook Data File (.ost) is also saved at drive:\Users\user\AppData\Local\Microsoft\Outlook.

Question 4. Can I Export my Large Size OST File to a New Computer for New Outlook?

Answer. Yes!! The tool is efficient enough that you don’t need to think about it. Just go for the conversion and move Outlook files to new PC.


I am an IT professional and have several years of experience. I loves to write on verified solutions for technical errors. I am an avid Dog Lover and Tech Enthusiast.

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